Material Management Plan

1. General
The objective of Material Management Plan is to describe planning & control procedures should be coordinated and implemented properly and effectively in order to assure that activities of material staff is effective, and material purchased & used of a construction project meet requirements of technical specifications, controllable, identified, and efficient.

2. Scope

The Material Management Plan will be applied for CONTRACTOR that in field of Engineering, Procurement, and Construction project.

This Material Management Plan is a part of Project Management Plan.
The discussions of Material Management Plan have been integrated to another project management as paragraph 3.

3. Reference
i) Project Execution Plan
ii) Engineering Management Plan
iii) Quality Management Plan
iv) Construction management Plan
v) Procurement Management Plan

4. Responsibilities
4.1. Managers of project
The responsibilities of Project manager and each manager of project exclude Material & Logistic manager shall refer to Project Quality Assurance Plan.

4.2. Material and Logistic Manager (MLM)

Material and Logistic Manager shall be responsible to the PM for overall control of materials, including receiving, checking, inspection, storing, issuance, handling over and disposal of material.

Material and Logistic Manager responsible for supervision of material allocation to ensure the intended result according to material planning.

Material and Logistic Manager has right to attend the internal meeting in coordination with the Project Manager.

4.3. Material Staff
Material Staff has responsible to report to Material and Logistic Manager about planning, realizations, and status of material requisitions.
Material Staff shall verify the back up document for material requisitions.
Material Staff shall prepare and control the numbers of material requisitions.
Material Staff shall responsible to generate cutting lay out of raw material (if required) to get material efficient in use and the part of material can be identified & traceable.

4.4. Ware House Staff
Ware House Staff has responsible to report to Material and Logistic Manager about incoming, stock, and out going material.
Ware House Staff shall identified the storage and lay down area in accordance with required material properties.
Ware House Staff shall arrange and record the material address and location.
Ware House Staff shall control special treatment of materials.

4.5. Traffic Staff
Traffic Staff has responsible to report to Material and Logistic Manager about loading & unloading equipments, transportation vehicles, and traffic possibility.
Traffic Staff shall arrange and identified the possibility of loading & unloading incoming material at site.

5. Material Planning

The roughly numbers & type of require material that will be fabricated and/or installed of a project normally has been stated of preliminary design as reference; or the roughly material may be predicted base on the latest similar projects.

The net weight can be calculated by develop Bill of Material on approved construction drawings, and the valid information of gross weight can be determined by develop cutting layout or add some percent of net weight.

6. Material Requisition
Material requisition shall be released base on gross weight of bill of material.
Quantity of each item shall be cross checked with material stock data prior the purchase requisition released.
The detail requirements refer to discussions of Purchase Requisition article

7. Material Acceptance
Materials Acceptance shall be developed to ensure that incoming material meet requirements of purchase order, and in accordance with acceptance criteria as per relevant code & standard and/or data sheet.
The detail requirements shall refer to discussions of Material Acceptance article.

8. Material Stock In
Incoming Material shall be entered to inventory stock after all requirements acceptable and prior it used.
The detail of requirements shall refer to discussions of Material Stock In article.

9. Material Storage
The efficient handling and storing of materials are required during project execution in order provide a continuous inflow and outflow of materials, parts and assemblies to the workplace and ensure that materials are available when needed.
The detail of requirements shall refer to discussions of Material Storage article.

10. Inventory Planning & Control
Plenty type & specification of materials will be stored at the same time, it need accuracy data in order to effective work for loading & unloading materials, and required quick & valid stock report for incoming & out going material will be installed. Materials or component that are used, removed or reduced must be documented.
The detail of requirements shall refer to discussions of Inventory Planning & Control article.

11. Material Handling
Material handling system shall be planned to optimize an operation sequence, and equipment required.
The detail of requirements shall refer to discussions of Material Handling article.

12. Out going Material
All out going materials from warehouse shall have a chronological record.
The detail of requirements shall refer to discussions of Out Going Material article.

13. Material Traceability
Traceability is the ability to identify, verify the history, location, or application a specific piece of steel in a structure, throughout the life of the structure. Material traceability is required to prevent the use of incorrect or defective materials that could seriously injure the user. The required identification of the item is maintained by heat number, part number, serial number, or other appropriate means, either on the item or on records traceable to the item as required, and that required markings are on the item. It will be used for performing risk analysis on the finished products, materials, and on the components of such product to determine the need for traceability.

The detail of requirements shall refer to discussions of Material Traceability article.

14. Material Identifications
The purpose of this section is to ensure that all products, including materials used in the manufacture of finished products are properly identified. The requirement is intended to help prevent inadvertent use or release of unacceptable product into manufacturing including field activities.
The detail of requirements shall refer to discussions of Material identifications article.

15. Packaging Requirements
Materials, assembly parts, and fabricated equipments shall be packaged by supplier or manufacturer, and deliver it to project site in good condition. In this section will discuss some requirements of packaging for attaining uniformity, simplicity, adequacy, and economy in the domestic shipment.
The detail of requirements shall refer to discussions of Packaging Requirements.

16. Delivery Materials
Supplier or manufacturer shall guarantee that the construction materials in accordance with requirements of purchase order before delivered to project site; and CONTRACTOR shall assure that the materials meet requirements of project specifications for both the material physically and back up administrations data.
The detail of requirements shall refer to discussions of Delivery Materials.

17. Disposal of Waste Material
The disposal of waste materials also shall be planned in order area of project site or site fabricated area free from unused materials.
The detail of requirements shall refer to discussions of Disposal of Waste Materials.